Guide to the Student Government Association Collection, 1954-2013, Undated

Summary Information

Title: Student Government Association Collection, 1954-2013, Undated
Collection: UA.5070
Extent: 16.7 linear feet (32 boxes, 2 record cartons containing 102 VHS tapes, 1 oversize box, and 1 half-size manuscript box)
Abstract:

While the Student Government at Appalachian State University dates back to 1939, the current Student Government Association was established in 1967 with the purpose communicating the concerns of students to the university administration and to promote the general welfare of the student body. The Student Government Association Records contain meeting agendas, governing constitution and activity materials, operating documents, VHS tapes, office files belonging to branches and groups of committees and councils, including memorabilia items within the election and campaign materials.

Creator: Student Government Association

Biographical/Historical Note

With the Student Government dating back to 1939, Appalachian established a Student Council which operated under the Student Body President. The Student Council was divided into the Women's House Council and the Men's House Council, and each had a President and Vice President of each dorm and hall monitors. Student Government at Appalachian in its current form officially began in 1967 when a new constitution was written and passed by the Student Body. The new constitution specified the election of a Student Body President, Vice President and Senators. According to the new constitution, chief purposes of the Student Government Association shall be to communicate the concerns of students to the university administration and to promote the general welfare of the student body.

Over time, the Student Government Association consisted of Executive, Legislative and Judicial Branches, also known as a serving judicial board. Originally governed by the Executive Branch, the cabinet is made up of twelve members, in which the President appoints seven members and the Vice President appoints five members. While the President oversees all cabinet procedures and activities, the President 's cabinet make up the Executive Branch. The Vice President's remaining cabinet make up the Legislative Branch. Representing every student on campus, the Student Senate acts as a body to precipitate change within the Student Government and university initiatives. Collectively, members of the Student Government Association participated in other political and governing activities on campus and within the local communities, including service to campus committees and councils for the welfare of the public.

Scope and Contents

Ranging from 1954 to 2013, the Student Government Association Records contain operating documents, VHS tapes, office files from various branches, governing materials, and memorabilia from the election and campaign materials. Memorabilia include brochures and buttons as well as an election banner from 1990. Governing material consists of Chancellor and Vice-Chancellor correspondence and operative files, Board of Directors documents, and the Student Government Association constitution. The branch office files include by-laws, minutes, legislation, correspondence, committee files, council files, and reports. Files commonly date from 1977 to 2007.

Arrangement

The Student Government Association materials were arranged according to their branches: the Executive Branch, Legislative Branch, and Judicial Branch. Other important series included in this is the Governance series, which includes documents of the Board of Directors, Chancellery, and the Constitution. Since the governing bodies and constitution is in the Governance series, this series starts as the foundational series for the rest of the Student Government Association branch materials. The next series, that takes up a large majority of materials, is the Minutes and Meetings series, which consist of most the broad content of the Student Government Association. In following that order is the most important series by role and titles of the branches, thus the Executive Branch materials, Legislative Branch materials, and lastly, the Judicial Branch, which consists of very little materials. Each subseries and group is arranged alphabetically. Since Committees and Councils play such an important role in the Student Government Association and consist of their specific files, they were given headings and arranged as a group in alphabetical order. Though files were arranged to their correlated categories and groupings, many files were kept in their original order due to the provenance of university document holdings and transferred records from organization offices and records management center.

Administrative Information

Access Restrictions

This collection is open for use in the Dougherty Reading Room. Individual accessions may have access restrictions due to the presence of confidential information. Open access is allowed, except under direct disclosure of archival withholding.

Acquisitions Information

These records were transferred to the University Archives in multiple accessions.

Processing Information

This record group has been minimally arranged and described in summary but has not yet been merged into a single collection. The record group currently consists of numerous individual accessions listed below.

Preferred Citation

[Identification of item], UA.5070: Student Government Association Records, University Archives, Appalachian State University, Boone, N.C., USA.

Container List

 

Series I: Governance, 1969-2007, undated 

Scope and Contents

Series one consists of documents and materials pertaining to the governance structure of the Student Government Association. The majority of the documents are incorporated by the Board of Governors and Trustees, who are involved in the authoritative and financial politics of the Student Government Association. This also includes materials from the office of Chancellery. For the governing foundation of the Student Government Association is the constitution and other items relating to the constitution.

Subseries A: Board of Directors, 1969-2007, undated 

  Box Folder

Board of Governors, 1976-1994 

1 1-6

Board of Governors, 1995-1999 

2 1-6

Board of Governors, 2000-2007, undated 

3 1-5

Board of Trustees, 1981-1995 

3 6-7

Board of Trustees, 1997-2005, undated 

4 1-8

Board of Trustees, 2005-2007, undated 

5 1-5

Board of Trustees Meeting, 1996-2006, undated 

5 6-8

Board of Trustees Retreat, 2004-2005, undated 

5 9

Board of Visitors of ASU, 1969-1974, undated 

5 10

NCCPPR Report, 2006 

5 11

Student Board of Governors Vote, 2002-2005, undated 

5 12

Subseries B: Chancellery, 1986-2000, undated 

  Box Folder

A Faculty Call for Administrative Accountability, 2008, undated 

6 1

An Analysis of Funding Equity in the University of North Carolina, 1996 

6 2

Appalachian Ambassador, 2002-2005 

6 3

ASU Factbook, Chancellor, 1989-1990 

6 4

Campus Recreation and Intramural Programs, 1980-1981 

6 5

Director of Governmental Relations, 2004-2008, undated 

6 6

News, Chancellor Office, 2005-2006 

6 7

News Clippings Local Voting, Chancellor Office, 2005-2006 

6 8

Office of the Chancellor: Sexual Harassment, 1986-1995, undated 

6 9

UNC Tomorrow Final Plan, 2007 

6 10

Vice Chancellor Retreat, 1996-2006 

6 11

Subseries C: Constitution, 1978-1983 

  Box Folder

Approved Constitutions, 1982-1983 

6 12

Constitution, 1978-1979 

6 13

Constitutional Board of Review, 1982-1983 

6 14

Series II: Minutes and Meetings, 1977-2007, undated 

Scope and Contents

Series two consists of all the minutes, agendas and meetings of the Student Government Association. This includes VCR tape recordings of Student Government meetings. One tape has instructions on how to conduct a meeting for the Student Government Association.

Subseries A: Minutes and Agendas, 1977-2007, undated 

  Box Folder

Agendas, 1998-1999 

7 1

Agendas and Minutes, 1978-1979 

7 2

Agenda Senate Training Session, 2005, undated 

7 3

Business Meeting, 2005-2007 

7 4

Cabinet Minutes, 1998-1999 

7 5

Contemporary Programs, 1997 

7 6

Executive Session, 1977, undated 

7 7

Faculty Senate Agendas and Minutes, 1996-1997 

7 8

Full Cabinet Meetings, 1981-1982 

7 9

Legislative Cabinet Minutes, 1981-1982 

7 10

Meetings, 1993-1994 

7 11

Meetings and Procedures, 2002, undated 

7 12

Meeting Notes, 2006-2007, undated 

7 13

Minutes and Legislation, 1978-1979, undated 

7 14

Minutes, 1979-1989, undated 

7 15-16

Minutes, 1988-1998, undated 

8 1-4

Minutes, Agendas, Legislation, 2003-2005, undated 

8 5-7

Minutes and Agendas, 1988-1989 

8 8

Minutes and Agendas, 1989-1999 

9 1-7

Minutes and Reports, 1996-1997, undated 

9 8

Minutes and Reports, 1996-1997, undated 

10 1

Minutes from Academic Policies and Procedures, 1982-1983 

10 2

Minutes Reports, 1998-2000, undated 

10 3-4

NCASG Minutes and Agenda, 1978 

10 5

Rules, 1984-1985 

10 6

Senate, 1984-1985 

10 7

Senate Agendas and Minutes, 1981-1992 

10 8-9

Senate and Cabinet Agendas and Minutes, 1998-1999 

10 10

Senate Meetings, 1993-1995 

10 11

Senate Meetings, 1997-1999 

11 1-2

Senate Minutes and Agendas, 1980-2006, undated 

11 3-11

Senate Minutes Fall Semester, 1987 

12 1

SGA General, 1983-1984, 

12 2

SGA Meetings, 1992-1993 

12 3

SGA Minutes and Agenda, 1997-1998 

12 4-5

Student Affairs Division Minutes and Information 1980-1983 

12 6

UNC ASG Agendas and Minutes, 1995-2003, undated 

12 7

Vice President Minutes and Meetings, 1992-1993 

12 8-9

Workman Hall, Rules, Improvement Committee Minutes, 1981 

12 10

Subseries B: Meetings and Procedure Tape Recordings, 1990-2006, undated 

  Box Tape

Meetings Tape Recordings, 1990-2003 

13 1-48

Meetings and Miscellaneous Procedure Tape Recordings, 2003-2006, undated 

14 49-102

 

Series III: Executive Branch, 1970-2013, undated 

Scope and Contents

Series three consists of files and folders found within the executive branch of the Student Government Association. As these are the main items found within the offices of the executive branch, the majority of the files are those found in the president’s office, such as cabinet documents, job reports, and student research materials on student welfare. This also includes financial documents found within offices of the treasury and administrative documents found within the offices of the secretary.

Subseries A: Associations, 1977-2007, undated 

  Box Folder

ASG, 1992-2012 

15 1-3

Day at the Capitol, 2001 

15 4

General Assembly of the UNC Association of Student Governments, 2012-2013 

15 5

Graduate Student Association, 1997, undated 

15 6

NCASG Evaluation, 1972-1980, undated 

15 7

Residence Life Association, 1977 

15 8

Service North Carolina, 2002-2005 

15 9

UNCASG, 1976-1981, undated 

15 10

UNCASG, 1976-1981, undated 

16 1

UNCASG, 2005-2008, undated 

16 2

Subseries B: Cabinet Materials, 1972-2013, undated 

  Box Folder

Cabinet, 2008-2009, undated 

16 3

Cabinet Manuel, 1995-1996 

16 4

Cabinet Report, 2000-2013, undated 

16 5

Cabinet Training, undated 

16 6

End of Semester Reports Fall, SGA officers, Cabinet Members, 1979, undated 

16 7

Executive Cabinet, 1982 

16 8

Leadership Training, undated 

16 9

Transition Dinner Agendas, 1998-2005, undated 

16 10

Weekly Cabinet Reports, 2006 

16 11

Workshop (Summer), Full Cabinet, 1981 

16 12

Subseries C: Faculty Senate Materials, 1974-1982, undated 

  Box Folder

Faculty Handbook, 1978-1979, undated 

17 1

Faculty Senate, 1981-1982 

17 2

Faculty Senate President's Office 1974-1981 

17 3-4

Subseries D: Jobs and Reports, 1975-2004, undated 

  Box Folder

Job Descriptions, Executive, Judicial, and Legislation, 1979-1981 

17 5

Job Finding Service, 1975-1985, undated 

17 6-7

Job Location and Development, 1982, undated 

17 8

Outreach, 1981-1982 

17 9

Positions and Absences, 2003-2004, undated 

17 10

Position Descriptions, 1988-1990 

17 11

Rules, 1978-1979 

17 12

Subseries E: Office of Affairs, 1981-2012, undated 

  Box Folder

Academic Affairs, 1981-2012, undated 

17 13-14

Advisory Budget Commission, 1982 

17 15

App Access, 2006, undated 

18 1

Calendar, 1982 

18 2

Community Affairs, 1985, undated 

18 3

Course Evaluation, 1982, undated 

18 4

Environmental Affairs Earth Day, 2012, undated 

18 5

External Affairs, 2006-2008, undated 

18 6

General Education Course Profile, 1982-1983 

18 7

Homecoming, 2010 

18 8-9

Institutional Profiles and Plans, 2000-2003, undated 

18 10

Internal Affairs Events, 1999-2004, undated 

18 11

Internal Newsletter, 1998-2001 

18 12

Minority Affairs, undated 

18 13

Public Affairs, 1981-1998, undated 

18 14-15

Southern Conference Schools, 1981-1982 

18 16

State Affairs, 1981-1986 

18 17

State Affairs Political Contact Info, 2005-2007, undated 

18 18-19

Student Affairs Divisional Report, 1981-1982 

18 20

Subseries F: Presidential Materials, 1984-2006, undated 

  Box Folder

President, 1984-1985 

19 1

President Department of Transportation, 2000-2006 

19 2

President Guide, 1996-2003, undated 

19 3

Subseries G: Productions, 1975-2007, undated 

  Box Folder

Craft Festival, 1976, undated 

19 4

Concert Listing, 2007, undated 

19 5

Gawls-Weekly Record, 1997, undated 

19 6

Music, 1975, undated 

19 7

Ronnie Milsap Show with Louise Mandrell, 1983, undated 

19 8

SGA Productions, 1981-1985 

19 9

Subseries H: Secretarial Materials, 1983-2005, undated 

  Box Folder

Administrative Assistant, 1985, undated 

19 10

Office Materials, 1998-2005, undated 

19 11-13

Secretarial Correspondence, 1983-1984, undated 

19 14

SGA Supply Record, 1985, undated 

19 15

Subseries I: Student Research, 1970-2006, undated 

  Box Folder

Alcohol Policies, 1979-1980, undated 

20 1

Financial 41D Material, 1982 

20 2

Freshman Orientation, 1981, undated 

20 3

Higher Education Act Financial Aid, 1988-1990, undated 

20 4

Housing Fair, 2004-2006, undated 

20 5

Info on Emergency and Small Student Loans, 1982-1983, undated 

20 6

New Student Orientation, Freshmen Only, 1982 

20 7

Student Center Board, 1974, undated 

20 8

Student Fee Info, 2004-2006 

20 9

Student Handbook Proposals and Ideas, 1981-1982 

20 10

Student Involvement, 1975-1976, undated 

20 11

Student Research Union Reports, 1970-1974, undated 

20 12

Student Union Advisory Board, 1981-1982 

20 13

Tutorial Services, 1981-1982 

20 14

University Substance Abuse, Articles and Statistics, 1996-1997 

20 15

Subseries J: Treasury Materials, 1978-2013, undated 

  Box Folder

Account Statements, 2004-2005 

21 1

Budget, 1978-2008, undated 

21 2-4

Budget Allocation and Endowment, 2001-2007, undated 

21 5

Budget and Policies, 2001-2009 

21 6

Budget Status, 2006-2007 

21 7

Budget Status and Receipts, 2005-2006 

21 8

Campus Based Fee, 2006-2009 

21 9

Finances, 2005-2006 

21 10

Parliamentary Procedure, 2013, undated 

21 11

Receipts, 2009-2011 

21 12

Reports, 2011-2012 

21 13

State Budget, 2005-2006 

21 14

Treasurer, 1985, undated 

21 15

Subseries K: Vice-Presidential Materials, 1984-2005, undated 

  Box Folder

Vice-President, 1984-2005, undated 

22 1-5

Vice-President Cabinet Manual, 2002, undated 

22 6

 

Series IV: Legislative Branch, 1954-2013, undated 

Scope and Contents

Series four consists of legislative branch materials, consisting of more active roles of the Student Government Association. The range of this series includes the specific reports, correspondence, and activities of serving committees and councils. The remaining components of this series are the collection of legislation and senate materials.

Subseries A: By-laws, 1973-1982, undated 

  Box Folder

By-laws Cheerleaders, 1975, undated 

22 7

By-laws for Senate, Rules, Student Welfare, and Elections, 1981-1982 

22 8

Cabinet of Entertainment By-law, undated 

22 9

Elections By-laws, undated 

22 10

Employee Review Board, undated 

22 11

IFC and Panhellenic By-laws, 1976, undated 

22 12

SGA By-laws, 1978-1979, undated 

22 13

Sierra Group By-laws Sierra Club, 1973 

22 14

Subseries B: Committees, 1965-2013, undated 

  Box Folder

Academic Policies and Procedures Committee, 1982-2009 

23 1-7

Academic Policies and Procedures Committee, 2005-2007 

24 1-2

Adverse Weather Policy Review Committee, 1998-2005 

24 3

Alternative Transportation Committee, 1997, undated 

24 4

Committee Materials, 1980-1983, undated 

24 5-8

Constitutional Committee, undated 

24 9

Ecology Committee, 1997, undated 

24 10

Entertainment Committee, 1976-1978 

24 11

Executive Committee, 1970-1982 

24 12-13

External Affairs Committee, 1995-1996, undated 

24 14

Housing Committee, 1971-2007, undated 

24 15-20

Institutional Studies and Planning Committee, 1981 

24 21

Local Awards Committee, 1976-1982, undated 

24 22

New River Committee, 1976-1977, undated 

24 23-24

North Carolina Student Legislative Subcommittee on Oildrilling, 1965-1982, undated 

24 25

Parking and Traffic Committee, 2006-2007, undated 

24 26

Patent and Copyright Committee, 1981 

24 27

Public Affairs Committee, 1972-2013, undated 

25 1-7

Resources Utilization Policy Advisory Committee, 1975-1982, undated 

25 8

Rules Committee, 1977-2009, undated 

25 9-17

Safety Task Force, 2007-2008, undated 

26 1

Safety, Sustainability, and Services Committee, 2013 

26 2

Search Committee, 1981-2006, undated 

26 3-6

Sexual Harassment Task Force, 1993-1994 

26 7

Special Committee on Sororities and Fraternities, 1968-1970, undated 

26 8

Strategic Planning Commission Committee, 2005-2007, undated 

26 9

Student Health Advisory Committee, 1994-1995, undated 

26 10

Student Legislative Action Committee, undated 

26 11

Student Life Task Force, 1996-1997, undated 

26 12

Student Welfare Committee, 1973-1980, undated 

26 13-19

Sustainability Committee, 1976-2007, undated 

27 1-7

Traffic and Safety Committee, 1973-1996, undated 

27 8-10

Tuition Committee, 1995-2011, undated 

28 1-7

University Bookstore Committee, 1980-2007, undated 

28 8-11

Veteran's Advisory Committee, 1977 

28 12

Subseries C: Councils, 1973-2010, undated 

  Box Folder

Athletic Council, 1976-2010, undated 

29 1-3

Bookstore Council, 1976-1992, undated 

29 4-6

Club Council, 1974-1980, undated 

29 7

Housing Council, 1980-1981 

29 8

Interfraternity Council, 1978-2006, undated 

29 9-10

Intermural Council, 1978 

29 11

Publications Council, 1981 

29 12

Residence Council, undated 

29 13

Residence Hall Environment Planning Council, 1974-1975, undated 

29 14

Staff Council, 1982 

29 15

Student Affairs Budget Council, 1973-1983, undated 

29 16-17

Subseries D: Election and Campaign Materials, 1977-2007, undated 

  Box Item

Banner, Vote Traino SGA Senate, undated 

30 1
  Box Folder

Campaign Brochures and Button, 1987-1991 

31 1

Election, 2003-2004 

31 2

Election and Campaign, 2007, undated 

31 3-4

Elections Research, undated 

31 5

Publicity, undated 

31 6

Senate Elections, 1995-1997 

31 7

Student Government Elections, 1982 

31 8

Subseries E: Legislation, 1975-2010, undated 

  Box Folder

ASU Student Senate Legislation, 2004, undated 

31 9

Bills, 1977-1985, 

31 10-11

Concerts Proposed Legislation, 1981-1982 

31 12

Legislation, 1978-1982 

31 13-15

Legislation, 1982-2008, undated 

32 1-15

Legislation, 2003-2010, undated 

33 1-4

Legislation and Office Materials, 1995-2000, undated 

33 5

Legislative General, 1984-1985, undated 

33 6

Miscellaneous Legislation, 1978-1981 

33 7

Online Legislation, 1985-1999 

33 8

Passed Legislation, 1998-2003, undated 

33 9

Proportional Representation, undated 

33 10

Senate Legislation, 1975-1999, undated 

34 1-4

Subseries F: Senate Materials, 1954-2013, undated 

  Box Folder

North Carolina General Assembly Senate Intern, 1998-2002, undated 

34 5-6

Senate Workshop, 1983-1984, undated 

34 7

Senate Files, 1997, undated 

34 8

Senate House Rules, 1983 

35 1

Senate Notebook, 1984-1985, undated 

35 2

Senate Self-Study, 1977-1979, undated 

35 3

Senate Suggestions, 1954, undated 

35 4

Senate Letters, 1996, undated 

35 5

Senator Manual, 1997-2013, undated 

35 6-10

Senator Manual, Sexual Harassment, 1985-2008, undated 

35 11

SGA House Rules, 1978-1980 

35 12

Student Government Senator, 1998 

35 13

Transition, 2004-2006, undated 

35 14

 

Series V: Judicial Branch, 1971-1996, undated 

Scope and Contents

Series five consists of the judicial branch materials. This includes court statistics, legal procedures of the judicial board of the Student Government Association.

  Box Folder

Attorney General, 1979-1981 

36 1

Court Report, 1983-1986 

36 2

Court Statistics, 1987-1989 

36 3

Judicial General, 1984, undated 

36 4

Public Defender, 1981-1982 

36 5

Research on Student Legal Services, 1972-1975, undated 

36 6

Restructuring of Judicial Procedure, 1971 

36 7

Student Legal Services, 1982, undated 

36 8